OKR Software in 2025: Overview, Comparison, Selection & Differentiation

OKR tools help define, track, and visualize Objectives & Key Results (OKRs), enabling strategic alignment, transparency, motivation, and structured progress tracking

There are plenty of tools out there to handle, align and evaluate OKRs within teams and organisations. Never forget that OKRs is about the right mindset. Tools will not help you in that aspect. The good message is: you don't need an OKR software to start with OKRs!

Some tools can also help to connect Key Results with tasks, actions or tickets and support communication between teams. On the positive side, that's quite a lot. On the negative side, this can make things more complex. You will find some really helpful guiding questions at the end of this page.

Make sure you first fully understand the methodology and how to best use the different OKR parameters in your organisation. Remember, OKRs need to be adopted to your needs, business and culture. It also helps a lot when your employees understand the principles of OKRs first so that your chosen software tool is no hurdle - especially in the implementation phase. Try to reduce complexity when you start with OKRs. Your teams still need to concentrate on their business. So it might be the better option to draft your first sets within excel and then switch to a tool of your choice. This way you know what matters most, what kind of tool functionality you actually need and how many licences make sense. 

Recommendations by Scenario 

• Startup / Small Team: Weekdone, Tability, SimpleOKR or Google Sheets/ .xls template — fast, affordable, and minimal setup.
• Scaling Businesses: Profit.co, Perdoo, Mooncamp — strong balance of structure & scalability.
• Data-Driven Organizations: Workboard, Worxmate.ai — advanced analytics & reporting.
• HR, Culture & Performance Focus: Lattice, Leapsome, Engagedly — OKRs as part of performance management.
• Project-Oriented Teams: Asana — OKR functionality within existing project workflows.
• Microsoft 365-Centric Teams: Mooncamp, Perdoo — tight integration with Teams, SharePoint, and M365 tools. Teamflect for a more people/ performance management approach
• Atlassian Stack Users: OKR Board for Jira (Oboard), WorkBoard for Jira, Upraise  — direct integration with Jira, Confluence, agile workflows and a solid implementation of OKR features.
• Salesforce Centric Teams: Axy OKR, OKRify or OBoard are native App solutions for Salesforce offering OKR owners, automatic progress updates, confidence levels and a heat map for managers to know where to dive in and coach. 

Selecting the right OKR software is more than a feature checklist — it’s a strategic decision that impacts adoption, data security, and long-term scalability. Organizations face an increasingly complex tech landscape, with GDPR compliance, SSO (Single Sign-On) requirements, and integration into existing platforms playing a decisive role.

Why These Criteria Matter 

An OKR tool that doesn’t align with your existing software stack can create friction, slow adoption, and increase IT overhead. Similarly, non-compliance with data protection regulations like GDPR can expose your organization to legal and reputational risks. Security features such as Entra ID SSO or Azure SCIM provisioning aren’t just “nice-to-have” — they’re essential for secure, seamless user management at scale.

Integrations with tools like Microsoft Teams, Jira, Asana, or Salesforce can automatically update progress, reduce manual reporting, and keep OKRs part of the daily workflow. The closer the OKR tool fits into your employees’ existing digital workspace, the higher the engagement and the more accurate your performance data.

Main Criteria for Selecting an OKR Tool

Existing Software Stack Compatibility

• Ensure the tool integrates natively with your core platforms (e.g., Microsoft 365, Atlassian Jira, Google Workspace).
• Look for real-time synchronization to avoid duplicate work.

Data Storage & GDPR Compliance

• Verify the location of data centers (EU-based storage is preferred for GDPR).
• Check for certifications such as ISO 27001 or SOC 2.

Single Sign-On (SSO) Support

• Integration with Entra ID (formerly Azure Active Directory), Okta, or Google Identity.
• Reduces password fatigue and strengthens access security.

Azure SCIM Provisioning

• Automates user creation, updates, and deactivation.
• Essential for IT governance in medium-to-large enterprises.

Microsoft Teams App Integration

• OKR creation, updates, and notifications directly inside Teams.
• Increases visibility and team-wide alignment.

Automatic Progress Updates

• Connect to Jira, Trello, Asana, GitHub, or CRM systems to pull progress automatically.
• Reduces manual input errors and improves reporting accuracy.

How to Approach the Selection Process

• Audit Your Current Stack: Identify the platforms your teams already use daily.
• Define Must-Have Integrations: Prioritize connections that eliminate duplicate work.
• Assess Compliance Needs: Map your industry’s data protection requirements to the tool’s hosting and security capabilities.
• Run a Proof of Concept: Test integrations, SSO, and performance tracking in a controlled environment.
• Plan for Scale: Choose a platform that can grow with your organization’s needs.

Additional Guiding questions:

1. In what way can the tool help you to visualize vision and strategy across teams and connect quarterly OKR contributions to longterm strategy?
2. What are the most common tools you are using internally (check all departments) and would it be useful to integrate those with your OKR tool in order to update OKR progress automatically.
3. Is it possible to align cross functionally based on KeyResults? ( Ideally yes, because in real life, alignment based on Objectives only isn´t helping a lot!)
4. Imagine all teams are in the OKR definition phase and all are in draft mode – how is it possible to flag alignment needs between two teams? Is there a real functionality around it or is it handled through messaging functions? E.g. Team A needs a delivery of Team B in order to achieve their KR end of the quarter. How do they flag this dependency within the tool before all OKRs are set, agreed and aligned?
5. Supposing you won't drill down OKRs to individual level, but stay on team level, you still might want to connect individual contributions ( tasks, projects, tickets) to OKRs. How is this handled in the tool?
6. How is the tool supporting/ handling weekly check-ins? I want my team to prepare comments, flag issues, update confidence levels and OKR progress. Is it all easy and seamlessly integrated?
7. Does the tool handle confidence level updates during the quarter and not just progress? There is a difference message to managers to state that a team has reached 100 out of 300 new clients (progress) or stating their confidence to reach 300 new clients is decreasing from 9 to 3 out of 10 since last week (confidence level).
8. How does the tool support CFRs ( Conversations, Feedback & Recognition)? Do you need this functionality or is it already covered by other tools? Basic Feedback and Recognition functionality can also be covered around updating and checking-in on OKRs. Check if this is enough for your needs.
9. Is the price per User reasonable and how does it relate to your growth/ hiring plans?
10. Is there a proper support on setting up the tool in terms of user rights, teams, cadences...and what's the service level in case a problem pops up?

 What is the best OKR software tool?

Bottom line: The short answer is: There is no best software tool for OKRs out there. Meanwhile the main OKR functionalities are all covered in a good way. There are, however big differences in UI, integrations and scope of functionalities. Also the technical abilities, like AI integration will play a role these days. Most importantly, you know what you need! The best OKR tool is not the one with the longest feature list, but the one that fits seamlessly into your existing systems, complies with your data protection obligations, and supports secure, automated, and collaborative goal management.

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